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SERVICES

 

WHETHER YOU ARE THINKING OF A ROMANTIC BEACH WEDDING,  OF A FROSTY CEREMONY UNDER THE STARS OR OF A GRANDIOSE CASTLE RECEPTION WE CAN MAKE IT HAPPEN.

EQUALLY EXCITED TO PLAN INDOORS AS OUTDOORS; BE IT LAKESIDE, BY THE GLITTERING SNOWY SLOPES, IN AN ORANGERY, ON A ROOFTOP, INSIDE A WAREHOUSE OR ON A PRIVATE ESTATE.

EXECUTING THE PERFECT WEDDING DAY, OR WEEKEND, IS ALL IN THE ORGANISATION, DETAILS AND LOGISTICS.
KWH WEDDINGS BY YOUR SIDE MANAGES THE DESIGN OF YOUR EVENT FROM START TO FINISH.
NOT ONLY DESIGNING A BEAUTIFUL WEDDING BUT ALSO ELIMINATING STRESS AND MISTAKES BRIDAL COUPLES MAKE.

WORKING CLOSELY WITH ALL OUR CLIENTS, WE GET TO KNOW YOU AND CREATE EVENTS REFLECTIVE OF WHAT YOU ARE AND LOVE.
INVOLVING YOU AS MUCH OR AS LITTLE AS YOU WISH, WITH AN UNDERSTANDING FOR THE IMPORTANCE OF COMMUNICATION TAILORED TO EACH PERSON.

OUR AIM IS TO PROVIDE EXTRAORDINARY SERVICE BY CUSTOMISING EVERY ASPECT OF THE PROCESS TO SUIT DIFFERENT NEEDS, BUDGETS AND LIFESTYLES.

PLANNING & COORDINATIOn

PLANNING STARTS FROM 24 MONTHS TO A COUPLE OF WEEKS PRIOR TO YOUR DATE AND IS ALL ABOUT MAKING YOUR WEDDING RUN SMOOTHLY AND BECOME THE BEST DAY IN YOUR (AND HOPEFULLY EVEN YOUR GUEST’S) LIVES.
IT COVERS ALL ASPECTS OF THE EVENT FROM VENUE SCOUTING, MAKING OF THE GUEST LIST AND PROOFREADING STATIONERY TO SUPPLIER SOURCING, DEALING WITH VENDORS, BOOKINGS OF ACCOMMODATION AND ENTERTAINMENT TO FULL SUPERVISION ON THE DAY ITSELF.
MANAGEMENT OF LOGISTICS, LIAISON WITH STAFF AND OVERSEEING VENUE SET UP (AND BREAK DOWN IF NEEDED).
COMPREHENSIVE ADMINISTRATIVE WORK INCLUDING BUDGET, INSURANCE PLAN, TRAVEL ITINERARIES, VISAS AND LEGALITIES, VENDOR CONTRACTS, PAYMENT DOCUMENTATION, CHECK-LISTS, RUN-SHEETS, TIMELINES AND LAYOUT PLANS.
EXTENSIVE GUIDANCE AND SUPPORT IS GIVEN THROUGHOUT THE PROCESS.

design & STYLING

DESIGN INCLUDES THE VISUAL SIDE OF THE WEDDING; MAKING YOUR FANTASY BECOME A REALITY AND YOUR WEDDING LOOK PERFECT,
AND REFLECT YOUR PERSONAL TASTE.
YOU WILL RECEIVE INSPIRATIONAL AND INNOVATIVE CONCEPT DESIGNS FROM A VARIETY OF MOOD BOARDS AND LAYOUT PLANS.
WE GUIDE  YOU THROUGH THE ENDLESS AMOUNTS OF CHOICE AVAILABLE TODAY AND FIND SUITABLE SUPPLIERS.
TOGETHER WE WILL VISIT THE VENUE PLUS CHOOSE THE RIGHT COLOURS, LINENS, FLOWERS, LIGHTS AND ATTIRE FOR YOUR IDEAL WEDDING.
THIS INCLUDES STYLING AND OVERLOOKING SET UP OF VENUE AND DECOR;
MAKING SURE NOTHING IS MISSED AND PUTTING THE FINAL TOUCHES IN PLACE.

ON THE DAY MANAGEMENT

THIS IS A SERVICE THAT ENSURES A SMOOTH AND PROFESSIONAL CARRYING OUT OF YOUR EVENT.
WE MEET UP PRIOR TO THE DATE (IDEALLY a month + TWO WEEKS BEFORE)  TO THOROUGHLY RUN THROUGH THE PLAN, CREATE A CHECKLIST AND sET UP AN ACTION PLAN.
OUTSTANDING ADMIN IS HANDED OVER AND YOU CAN RELAX BY KNOWING THAT WE WILL HANDLE IT BEFORE OVERSEEING YOUR EVENT.
ON THE DAY YOU WILL BE ABLE TO ENJOY AND HAVE A GOOD TIME!

INCLUDES:
-COMPLETION OF OUTSTANDING ADMIN-
-PRODUCTION OF COMPREHENSIVE RUN SHEETS AND TIMELINES-
-CONTACT WITH SUPPLIERS TO CONFIRM ARRANGEMENTS, TIMINGS AND SERVICES-
-SUPERVISING SETUP AND DECOR at the VENUE ACCORDING TO PLANS AND DESIGNS-
-COORDINATION OF VENDORS, SUPPLIERS AND RELEVANT STAFF OF THE DAY-

ON THE DAY MANAGEMENT IS PRICED FROM £600
(TRANSPORTATION, ACCOMMODATION, FURTHER TASKS AND MEETINGS CAN BE ADDED WITH
ADDITIONAL FEES AFTER AGREEMENT)

 

 

ALL SERVICES  ARE ALTERED AND PRICED WITH LOCATION, BUDGET AND TIME-FRAME TAKEN INTO ACCOUNT.

 

 
 

OUR PROMISE IS TO APPROACH EACH WEDDING AS A TRULY PERSONAL STORY BROUGHT TO LIFE.

 
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HERE FOLLOWS ANSWERS TO FREQUENTLY ASKED QUESTIONS, BASIC INFORMATION ABOUT KWH WEDDINGS BY YOUR SIDE
AND WHY A WEDDING PLANNER MIGHT BE EXACTLY WHAT YOU ARE LOOKING FOR.

WHY SHOULD WE HIRE A WEDDING PLANNER?
Planning a wedding is a bigger deal than people expect and without experience it can be difficult to even know where to start.
Leaving the boring job to someone who knows the industry and has done it before will save you precious time, energy and money.
A professional planner guarantees everything goes well, makes decisions, takes care of difficult tasks,
manages necessary paperwork and leaves all the drama out of it.
If you fully want to enjoy your wedding, and especially the time leading up to it, hiring a wedding planner is the way to go.
You will be able to concentrate on the fun parts and find yourself free to enjoy life as engaged.

WHY DO WE NEED A WEDDING PLANNER IF OUR VENUE HAS A COORDINATOR?
Most venues have an appointed coordinator for events and this is a valuable help with all things related to the venue.
However a wedding planner assists you from beginning to end to bring all aspects of your event together.
A planner will consult on styling and design, manage bookings and be appointed contact for all suppliers
as well as managing the extensive paperwork involved, like schedules and timings.
The main difference is that an in-house coordinator works for the venues whereas a planner is employed by you.

IF WE HIRE A PLANNER, WHY SHOULD WE GO FOR KWH WEDDINGS BY YOUR SIDE?
Our name is not for nothing; we are by your side and you will receive valuable advice, feel supported and
find comfort in knowing that someone has your best in mind.
We successfully help you manage your expectations and budget along with avoiding costly and unnecessary mistakes.

We work under the saying less is more, believe good design is about considering the details and always plan with all five senses in mind.
furthermore we love to incorporate a lot of natural elements, transform empty spaces to welcoming areas and trust
there is nothing more beautiful than living plants, foliage and flowers

Personal chemistry is very important and we are selective in which customers to take on; making sure both parts feel good before proceeding.
It is of equal importance that all clients have our full attention and we ensure never to book more than one event at a time.

IN WHAT DESTINATIONS DO YOU OFFER WEDDING PLANNING SERVICES?
KWH Wedding by your side is based in Bristol and Stockholm. We are operating worldwide although mainly in Sweden, England and Italy.
We happily and regularly travel, planning intimate destination weddings and organising elopements for adventurous couples.
The scale of weddings is limited when they are at remote locations, this is because we want to continue to provide a trusted and personal service.
To make sure everything goes to plan it is essential for us to work closely with the couple, venue and suppliers.

If you are looking to hold a large, luxurious event overseas we suggest you to contact businesses who are specialised in that.

WE WOULD LIKE TO PLAN AND DESIGN MOST OF OUR WEDDING OURSELVES, CAN WE HIRE YOU TO HELP OUT ONLY ON THE DAY?
Planning a wedding is fantastic fun!
We encourage you to follow your hearts when it comes to your wedding, but keep in mind that it also is very time consuming
and includes a lot more than most assume.
Hiring a wedding planner doesn’t mean you can’t do the job yourself; see it more like expanding your team with senior expertise.
Because we are a team,  with the same cohesive goal in mind.

Having said that we do offer ‘on-the-day management’ which gives you the opportunity to do all the work
but hand it over a few weeks prior to your day.
We will be there to ensure everything runs smoothly and fix anything unexpected that may occur;
giving you the freedom to relax and enjoy every part of your precious day.
Please see services for more information about this.

HOW DOES IT WORK AND WHAT IS THE PROCESS?
It starts with us getting in contact, talking through what you want and arranging an initial consultation.
This is a free, no strings attached chat  which can be held over the phone or by meeting at a convenient location.
We will get to know each other, share information and you will be given a questionnaire to fill out.
After that you will receive a proposal: if it feels right we sign a contract and you will be invoiced for the deposit.
From then on everything is going to be about bringing your dreams to life.

WILL YOU BE present AT our WEDDING? 
Yes, of course! After months of planning we want to be there on the day.
Firstly; all of the services include presence on the day to secure an efficient setup and progress.
Secondly; we wouldn’t want to miss all the beauty, love and happiness.
our job is to be in the background to check everything is running smoothly and deal with issues should they arise.
We will liaise with venue and vendors, oversee logistics and make sure you are relaxed and having fun.

On this point it is also worth mentioning that the planner, photographer, entertainer and
other vendors that work full shifts usually gets water and a meal provided.
We also make sure to dress appropriately, and attire can be discussed together with you.

IF APPOINTED, HOW MUCH COMMUNICATION WILL WE HAVE WITH KWH WEDDINGS?
We will tailor the level of communication to suit you, whether you want minimal contact or be in touch frequently, taking part in every decision
Regardless of location it is possible to work together. Even if meetings in person are optimal, everything can be discussed and planned via phone and email if necessary.
We offer open, confident, warm and genuine communication, and hope for the same in return.

 

WILL YOU WORK WITH VENDORS WE SELECT, OR ONLY THOSE YOU RECOMMEND?
We offer a bespoke service, suggesting suppliers based on your style, requirements and budget.
You will be fully involved in the selecting of vendors, or can pick your own from the beginning.
However we also have great team of preferred vendors that we can recommend should you need any referrals. They are tried and tested, easy to work with and absolutely fabulous to be around.

HOW MUCH DO YOU CHARGE AND IS THERE A PAYMENT PLAN?
As each wedding is unique in its requirements we don’t offer package prices; instead all services are priced and altered
with location, budget and time-frame taken into account.
We fully understand that you want to know what something costs quickly, so we will give you an estimate at our first consultation.
Always being upfront with costs, we will agree on a set price before signing the contract and have clear agreements so there won’t be any surprises with unexpected costs or hidden fees.  

Your budget is in our mind all the time, and if something isn’t realistic we will tell you and make alternative suggestions. 

Depending on the time of your event we ask for 25-50% paid as a deposit directly
together with a signed contract to secure the date and cover for started work.
Payments are accepted via bank transfer, card and cash.

 

DO YOU HELP WITH WEDDING LICENSES AND LEGAL REQUIREMENTS?
When couples start looking into all that needs to be done the choices can be confusing and overwhelming.
Assistance and professional advice is given about ceremony options, marriage certificates and necessary paperwork. We will make sure everything is in place with legalities, plus visas if you are planning from overseas.

WHAT IS YOUR CANCELLATION POLICY?
The cancellation policy will be clearly stated in the terms and conditions of each client since it depends on the type of service signed up for.
Usually the initial deposit will not be refunded but can within reason be transferable.
You also have the right to change your mind even after the contract has been signed without costs, as long as no work has begun.

We always recommend all clients to buy wedding insurance to cover unforeseen incidents.


 
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 WE WOULD LOVE TO DISCUSS YOUR WEDDING PLANS WITH YOU!